快活林性息

Please login to review the听听prior听to traveling on official University business.

LISTED BELOW ARE THE TRAVEL GUIDELINES FOR CSU, NORTHRIDGE:

APPROVAL OF TRAVEL REQUEST:

• 快活林性息 employees traveling on official University business听must听complete an听听Form听prior听to Travel.
• This form听must听be approved by the Department Approvers and retained in the Department.
• All travel for College personnel听must听be approved by the College Dean听prior听to travel.
• All international travel requires the Provost/Vice President鈥檚 approval听prior听to travel.
• Mandatory international travel insurance听must听be purchased听prior听to international travel. Please contact听听for details.

PROCEDURES FOR THE APPROVAL OF ACADEMIC TRAVEL:

Form Name(s):听听Approval of Travel Request,听Travel Expense Claim Form

Department:听Chair/Supervisor

If Paid for by Another Unit:听听Financial Approver

Dean鈥檚 Office:听听Dean/MPP Designee

• All听International travel requires the Provost/Vice President鈥檚 signature on both the听听and the听.

• Deans听must听obtain the approval of the Provost for Academic Affairs on both the听听and the听听for their own business travel.
• Academic field trip information is located at:听

BOOKING TRAVEL RESERVATIONS

Travel reservations听must听be purchased through 快活林性息鈥檚 approved Travel Agency listed below:

• 快活林性息鈥檚 approved Travel Agency is听Plaza Travel.
• Payment for travel expenses听must听be made by the Traveler, not on behalf of other Staff or Faculty.

CSU PREFERRED CAR RENTAL COMPANIES:

The CSU has special rates and agreements with Enterprise and National. Contact the 快活林性息 Travel Coordinator at听csuntravel@csun.edu听for the State rate code or call Plaza Travel.

NOTE:听Booking car rental reservations outside of the Car Rental Companies listed above or Plaza Travel requires justification and documentation to prove that it was less expensive to purchase with an outside source, otherwise the traveler risks not being reimbursed or receiving partial reimbursement. Insurance is included with the CSU preferred Car Rental Companies; therefore the traveler will not be reimbursed for insurance or any other services (GPS, roadside assistance).

PRIVATELY OWNED VEHICLES USED FOR TRAVELING ON OFFICIAL UNIVERSITY BUSINESS:

• Employees using a personal vehicle while on official 快活林性息 business听must听have an听听on file.
• The completed and approved form should be retained at the Department.

(Do not send to Accounts Payable)

DAILY EXPENSES

The听听can be used to keep track of daily expenses.

TRAVEL ADVANCE REQUEST

• Submit a听.
• 听must听be attached.
• Travel Advance requests听must听be submitted to听csuntravel@csun.edu听at least 15 business days听prior听to the trip.

ALLOWABLE TRAVEL ADVANCES:

• Airfare.
• Registration, conference, workshop or invitation fees and meal allowance:

Printed detailed information from the conference, workshop or invitation must be provided, which includes the following:

• • Dates of the conference, workshop or invitation.
  • Location.
  • Agenda and meals provided from the conference, workshop or invitation.
  • Registration fee information with the remit address.
  • Non Federal or State conferences will require the traveler to obtain a completed听听from the vendor听before听an advance will be paid.
• Cash advancefor up to 75% of the allowable meal allowance.

NOTE:听Failure to provide the proper documentation and completed information will delay the advance request.

TRAVEL ADVANCES NOT ALLOWED:

• Advances less than $100.00.
• Personal Liability Travel Cardholders.
• CSU Travel Policy prohibits hotel advances.

CREDIT CARD REIMBURSEMENT REQUEST:

• Submit a听.
• Original credit card statement and detailed receipts听must听be attached. If credit card statement is not available, proof of payment is required.
• Credit Card Reimbursement requests听must听be submitted to听csuntravel@csun.edu听at least 15 business days听prior听to the trip, otherwise the traveler will not be reimbursed until the conclusion of the trip by completing a听.

NOTE:听Failure to provide the proper documentation and completed information will delay the credit card reimbursement payment request.

TRAVEL EXPENSE CLAIM FORM

• Submit travel claims no more than 30 days after the expenses were paid or incurred.
• Sign up for听听for听FASTER听reimbursement!
• Submit a听.
• All original detailed receipts听must听be attached. Copies are听not听allowable.
• Lost receipts require a听听completed and attached for items $75.00 and over.
• Registration, conference, workshop or invitation fees:

Printed detailed information from the conference, workshop or invitation must be provided, which includes the following:

• Dates of the conference, workshop or invitation.
• Location.
• Agenda and meals provided from the conference, workshop or invitation.
• Registration fee information.

• Convert International currency expenses to US currency using the听. A printed copy of the conversion听must听be attached for each expense. The converted amount听must听match what is entered on the claim form.
• Copy of International Travel Insurance, if applicable.
• All credit card reimbursements and travel advances听prior听to the trip听must听be entered on the claim form under听both听the appropriate expense column and the advance column on the claim form.

MILEAGE (only if $75 and over per one-way trip):

Required information:

• Purpose of the trip
• Destination (City & State)
• Dates & Times
• 听must听be attached.
  • Mileage is computed based on the shortest distance from 快活林性息 or home address and physical destination address,听not听City to City.
  • For overnight stay, mileage can be claimed from the traveler's home address if the travel occurs during non-working hours or during a regular scheduled day off.
  • The MapQuest copy听must听show the starting address, destination address and total number of miles.

NOTE:听Failure to provide the proper documentation and completed information will delay the travel claim reimbursement.

MILEAGE CLAIM REIMBURSEMENTS ONLY:

• Submit a听
• Required information:

• Purpose of the trip
• Destination (City & State)
• Dates & Times
• 听must听be attached.
  • Mileage is computed based on the shortest distance from 快活林性息 or home address and physical destination address,听not听City to City.
  • For overnight stay, mileage can be claimed from the traveler's home address if the travel occurs during non-working hours or during a regular scheduled day off.
  • The MapQuest copy听must听show the starting address, destination address and total number of miles.