eTravel Guides & FAQ
These FAQs contain basic information and are designed to provide a better understanding of eTravel Reimbursement. For a more in depth explanation, please view the听Travel Guidelines听or use one of the following guides:
| eTravel User Guides |
| 听 |
eTravel Questions
Use the Travel Request and Reimbursement link from the 快活林性息 eTravel pagelet in the campus portal.
The next approver has to 鈥淪end Back鈥� the document to the traveler for modifications.
Domestics Travel dates can be different from what is listed on an approved Travel Authorization.
Foreign/High Risk Travel dates must match the exact dates of travel. Traveler must contact Risk Management & the Provost/VP Office or Division VP or delegate for further information.
Dates on Expense Reports must match actual travel dates and all backup documentation/receipts.
The documents cannot be modified once the approvals are complete. It would have to be canceled and re-created.
Travel Authorizations that are fully approved can be cancelled, if they are not copied to an expense report.听Travel Authorizations can be deleted in pending status only.
Cash Advances and Expense Reports听cannot听be cancelled and听cannot听be deleted once approved.
If the traveler听does not听complete an eTravel Authorization prior to travel, the Dean/Dept. Chair/Management must be consulted for further instruction prior to completing the eTravel Expense Report. The Travel Desk will not reimburse for travel without an approval from the Provost/VP Office.听
The billing type should be the same for the entire trip, therefore, even though the drive to the airport is within California, if the destination of the trip is out of state, the 鈥淥ut of State鈥� billing type should be used.听
The ending destination should be used for the billing type.
Not necessarily, as long as the travel dates are consecutive you may use one Travel Authorization.
Expense Reports for mileage, including parking do听not听require a Travel Authorization.
All travel authorizations approved before 3:00 pm on any business day will be available in the data warehouse the next business day.听
No the document should be saved as a PDF and attached.
Android users听can access the 快活林性息 Mobile App听through any mobile browser at听.
iOS users听can download the 快活林性息 Mobile App听through the听.
See the听听for more detailed instructions.
Please delete the lines copied from the Travel Authorization that are related to the lines imported from my Wallet.
The Expense Report will be 鈥淪ent Back鈥�.听 The receipts can be attached and the report will go through the approval cycle again.
If you don鈥檛 have a receipt for an expense $75 and over, select the听No Receipt听check box. After you select听Save for Later听or听Summary and Submit, you will need to provide a justification by clicking on the comments icon, then select听OK.
The encumbrance will be liquidated only after final approval. The journal to liquidate the encumbrance is created at 3:00 pm every business day, any items which have final approval prior to this time, will be liquidated in the financial reports by the next business day. 听听
No. 听Any changes to the document may only be made by the traveler or their delegate.听 Then it must go through the approval cycle. If receipts or documentation are missing from the Expense Report, it will be sent back to the traveler for modification.