快活林性息

Overview

The Webinar format in Zoom is intended for meetings where a Host and Panelists address a group of Attendees, but there are settings you can use in your Pro account to replicate a Webinar-style meeting for groups up to 300 people.

Scheduling a Webinar-style Meeting

Navigate to听, select听Sign In听at the top right corner of the screen, and log in using your 快活林性息 user name and password. Navigate to听Settings听in the menu on the left side of the screen and select听Schedule a New Meeting.

Topic

In the听Topic听field, enter a title for your meeting. You may also add a description in the听Description听field, though this is optional.

When and Duration

In the听When听section, choose a date and a start time. In the听Duration听drop-down menus, choose how long your meeting will last.

NOTE: The When and Duration options are primarily for scheduling. You can start your Webinar any time and the Webinar will not end after the length of time chosen in the Duration field.

Registration

By checking the听Registration听box, participants will be prompted to provide a name and email address before they can join the webinar. This extra step provides an additional layer of security against anonymous participants joining and disrupting the webinar.

Meeting Password

To enhance the security of Zoom sessions, and in anticipation of a global change Zoom is set to make on September 27, we will soon be requiring passwords on all newly-created Zoom meetings. This change will happen prior to the beginning of the Fall semester. Additional information will be available in the future, as we approach these dates.

听

When you check the听Meeting Password听box, Zoom generates a numeric password required to join the meeting. Zoom also adds the numeric password to the meeting link, which automatically enters the password when participants select the link. This extra step also provides an additional layer of security by preventing unauthorized participants from joining the meeting using random Meeting IDs.听

Video

Set听Video听to听Off听for听Participants. This means their webcams will be automatically deactivated when they enter the meeting.

Audio

Set听Audio听to听Both听so that attendees can join using their听Computer Audio听or by dialing in using a Zoom-generated phone number.

Meeting Options

You can use the听Meeting Options听to customize your meeting so that it functions similarly to a webinar.

Join Before Host

Webinars do not permit Participants to join before the Host. Uncheck the box next to听Enable join before host听to deactivate this feature.

Mute Participants

Participants in a webinar are automatically muted when joining. Check the box next to听Mute participants upon entry听to activate this feature.

Waiting Room

Webinars in Zoom do not have the waiting room as a feature, but we recommend you still use this feature to monitor participants joining your meeting.

To activate this feature, check the box next to听Enable waiting room.

Only Authenticated Users Can Join

The听Only authenticated users can join听feature requires all participants (Host, Co-Host, and Participants) to create or log into a Zoom account before they can join the meeting. We don鈥檛 recommend using this feature because it complicates the process of participants joining the meeting without providing additional security.

Alternative Hosts

Enter the email addresses of any听Alternative Hosts听you would like to add. If the Host has already started the meeting, Alternative Hosts will join as Co-Hosts.

Select the听Save听button to save your meeting.

Settings

To further customize your Pro Meeting to replicate a Webinar, navigate to the听Settings听menu at the top left of the screen.

Chat

The听Chat听feature in Zoom can be configured to replicate the Q&A in a webinar which allows participants to submit questions to the host, but not chat with other participants. Scroll down to the听In Meeting (Basic) settings, turn on the听Chat听feature, and turn off听Private Chat. We also recommend preventing participants from saving the chat by placing a check in the box.

Once you start the meeting, open the听Chat听window, select the button with three horizontal dots, and set听Participant can chat with to Host Only.

Screen Sharing

Further down below the chat are the听Screen Sharing听settings. We recommend turning on听Screen Sharing听but limiting it to听Host Only. This prevents disruptive or offensive content being shared by participants.

NOTE:听You may need to coordinate presentation slides with other presenters since only the Host can share their screen.

For more information on Webinars and Meetings, visit the听.听